Popular Features To Watch Out For In Your Employee Onboarding Software
Jan 09, 2023
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Employee onboarding is a necessary process. Creating an engaging and exciting onboarding experience calls for robust employee onboarding software that will motivate and engage new hires, help them overcome their initial challenges, and help them connect to the organizational culture and environment immediately.The main goal of onboarding programs is to help new hires gain a more thorough understanding of the organization's operational processes, guidelines, and fundamental values. Employees' roles, responsibilities, and how they contribute to the organization's growth and development are clarified during an effective onboarding process. By providing the necessary information and training, onboarding facilitates the transition and prepares trainees to take on their obligations.
Deploying suitable and feature-rich employee onboarding software is a great way to provide a uniform and valuable onboarding experience.
Popular Features To Look For In An Employee Onboarding Software
Employee Self-Service Portal / Welcome Screen
All the information new hires need to know before joining a team should be on the screen or the self-service portal. Before starting their jobs, new hires can log in and access information about the induction program owing to this feature. It provides information on the first day of training, the job specification, the primary responsibilities, the job position, the team leader's name, etc.
Project Management
Several decision-makers representing various departments take part in the onboarding process. With such a large and elaborate collaboration, tracking assigned duties and checking on their development becomes hugely challenging. Therefore, providing the file manager and checklist options is crucial to motivate interested parties to finish their tasks and actions on time. The task management feature, for instance, allows new hires to see whether the IT department has already set up a new employee workstation, such as a laptop and email ID. They can also see if the accounts department has added the payroll details. Additionally, from the same software, they will be able to participate in the introduction and check-in meetings set up by their supervisor.
Integration
The employee onboarding software must blend seamlessly with any system applications or standalone programs related to the process or the employees, including the current HR Information System, Employee Management Software, Workforce Management System, and others. The ability to integrate and be compatible negates the repetition of data and work. For instance, the HRIS must have the new employees' contact information in real-time. In relation to new employees, the HRIS must allow them to view their team profiles. The other application should have access to data stored in the first.
Fully Automated Emails And Letters Extending Offers
Employee onboarding software can produce automated, individualized offer letters for new hires and send emails with welcome emails, other material, and links immediately.
Form Templates
Software for onboarding new employees frequently includes pre-made forms to comply with the requirements. Additionally, they can be customized by the organizations in accordance with their regulatory requirements and hiring policies.
Digital Signature
Electronic signature or e-signature facilities allow paperless and efficient document verification, validation, and authorization.
Dashboard And Reports
An appealing dashboard and a wide range of reporting options offer real-time insights and business perspectives into the employee onboarding process, allowing HR and supervisors to understand the experience of new hires better and assist them in improving the employee onboarding experience.
Bottom Line
Understanding the particular requirement and makeup of the onboarding process within an organization is essential before choosing the features. The business, industry, geographic area, the number of employees, and other factors affect it differently from one company or enterprise to another. In order to implement the best employee onboarding strategy and to attract and keep top talent, the employee onboarding software must be customized to your business needs and goals.