Create an Article›User Guide›

Commercial audio video installation — 6 must-haves for a successful social event planning

Nov 02, 2021

iCrowdMarketing powered by iCrowdNewswire

6 must-haves for a successful social event planning

Planning for a social event can be a very daunting task. You are going to gather nearly thousands of people under one roof or at a place, and you have to make sure that each of them returns satisfied from this gathering. You can imagine that this is not at all easy. Proper planning for at least two or three months before the event date and managing everything on-site without any mistakes is essential if you want to achieve this incredible task. And believe us, you are going to face the toughest time of your life during these 3 months of planning the event and the equally taxing time during that gathering. But we are here to help you and make your life easier.

Ø  A comprehensive checklist for making a social event successful

A social event is entirely different from the private parties or gatherings that you frequently hold. In this event, the crowd is more, the purpose is (mostly) people’s welfare, and the objective is certainly not advertising something. On top of all these, it has to be interesting and should help you in achieving your objective of planning the meet-up in the first place. That is why being double careful that nothing is amiss stays important. Remember, if not anything, the media is going to be there to cover such a large gathering and talk about your hospitality. So, isn’t it wise to stay prepared and plan everything?

  1.   The venue and its decoration — The very first thing that you require for organising an event is a venue large enough to suffice for the gathering comfortably. Visit all the potential venues in your list and talk about its decoration during this time as well. Since it is a social event, you need not spend much on the flowery and jazzy decors, but yes, preparing the stage and a welcoming gate apart from some presentable beautification is a must.



  1.   The seatings and accessories — Next, managing the seating arrangements and getting all the event supplies. This includes chairs, tables, stage accessories, and even the crockery for the meal setup.



  1.   The video and sound system — You are going to have some prominent personalities speaking at the event and explaining the motive behind the gathering. You will require setting up the audio and video system for candid communication. Contact Audio Design Solutions for av installation services for the event. They will bring all the necessary paraphernalia for this event like the clear sound system, AV settings, and equipment and that too of the top quality.



  1.   The light setup — Lightings are very crucial for the success of any event. You have to keep the entire place illuminated and for that, you have to call an expert commercial electrician who can carry out this task efficiently for you.



  1.   Fix an appointment with your speakers and chief guest — For your social event, you will (obviously) have some distinguished speakers and guests. For this, you have to schedule an appointment with these prominent personalities way before the date of the event -- without fail. Even inviting the chief guest requires consulting them in advance and sending the invitation card or taking an appointment.



  1.   Sending across the invitations — Mostly the invitation of a social event is highlighted at a common platform where it is sent across to a group of people at the same time. For example, if it is a charity event organised by the church, you send across the invitation via the officials of the Chapel on the Sunday Mass. But still, certain prominent people do attend the event as guests of honour. For them, you have to publish customised invitations and send them across before the date of the gathering.


After checking all these matters in detail, don’t forget to hire the best caterers in town for the food arrangements. You will also have to call professional photographers and videographers to record the event and arrange for some mementoes as tokens of respect for the guests. After this, you can rest assured that your social event would be entirely successful, and everybody would return with a huge smile on their face. 

Tags: English