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The Ultimate Guide to Successful Australian Data Rooms

Sep 02, 2022


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It's actually quite a difficult process to choose a good data room software. Especially when you consider the geography, as your business is in Australia. Even though most of the top virtual data room providers have support for servers in different countries, it is still not always obvious. You can visit website of each individual provider to find out if they have support for Australian servers if that's really important to you. By the way, almost all virtual data rooms have 24-hour technical support, which is able to answer most of your questions about the product, if you have any non-standard issues.

What is the difference between Australian & non-Australian VDRs?


In fact, there are no crucial differences between them. The geographic location of certain data room services plays almost no role, as even American providers most often have servers in Australia for the greater stability of customers there. In this case, the presence of Australian servers highlights a few really big advantages that apply only to customers from Australia:

  • High data transfer rate. The presence of local servers always heralds a more stable operation of the entire network.

  • High probability of data safety. This follows from the first one. Since the data does not go through many intermediate nodes, the chance that the data will arrive intact from the first attempts is an undeniable advantage.

  • Stability in the event of natural disasters. Considering that even in the case of bad weather the Internet connection suffers, imagine what would happen to data transmissions across the world if there was no server in Australia? Natural disasters are not terrible if the server is directly on the island.


What is a VDR used for anyway?


Everything is based on your company's requirements. Decide for yourself whether you want to buy an electronic data room for permanent use or for an intermediate step like M&A or auditing. There are quite a few such intermediate stages, for example:

  • Passing the audit. Passing an audit requires the involvement of a huge number of employees and at least two companies (yours and the auditor's). All of these employees need quick access to documentation. It is desirable that this access is not tied to a single workplace (i.e., cell phone support) and is secure. With a virtual data room, this is indeed possible.

  • The M&A process. This is one of the most complex processes a company goes through. It is difficult because of the sheer number of documents that have to be cross-checked and provided to the other company. If you have the support of online data room software, everything becomes a lot simpler. All documents are stored in one place, there is no paperwork. The other party can seamlessly access all the documents at once and use searches for a quicker review.

  • An attempt at fundraising. It's absolutely the same kind of complex process that deals with paperwork. You have to provide potential investors with a huge amount of documentation, which VDR does very well.


Tips to choose a good VDR in today's market


A good VDR should be selected with a detailed data room comparison. This is a truly important first step because studying the software and reading reviews is paramount. You can use various factors to compare virtual data rooms:

  • Supporting one platform or another. For example, some VDRs support SaaS solutions only. But some of the VDRs support a whole set of different platforms like Windows, Mac, iPhone, and Android for more convenience.

  • Various kinds of 24/7 live support, business hours, and online assistance.


You can look at the availability of basic functions for each VDR:

  • Drag & Drop Upload of Multiple Files and Folders. This feature is necessary for easier management of new and old documents.

  • Due diligence Management. Generally speaking, the term management due diligence itself means an evaluation of the company's top management. In other words, it is an analysis of each top manager's effectiveness in complying with and achieving the company's strategic goals. Artificial intelligence can do this instead of staff, which increases overall efficiency.

  • Supply Management. One of the most important functions if you work in sales or production. This keeps track of every step of the supply chain and generates the necessary reports.

  • Tracking of All User Activity. This is an important thing to track the effectiveness of each individual employee. How much time do your team members spend on a particular task and how well do they do? This is simply necessary for professional growth, followed by company-wide efficiency growth.


The list could go on and on, but all you need to know is that comparing different products is the best option for you. Most VDRs resemble each other and can be distinguished only by reading numerous reviews from representatives of specific companies in a certain sector.