How can I take notes when using Zoom?
Dec 01, 2021
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Taking notes during Zoom meetings has been one of the most frequently discussed topics on the net. Many people have been using Zoom for some time, but still have no idea how to take notes when they are participating in a particular meeting.Well, if you have any kind of inquiry, there isn't just one response. During the Zoom meeting, you can take notes in a variety of ways. We've put together a list of strategies for taking effective meeting notes during the meeting.
First method: side-by-side apps
In the first method, you are going to take the Zoom window and the specific note-taking app and open them side-by-side.
Let's imagine you've decided to use Notepad to keep track of your meetings. You're going to put it on one of the screen's sides. In the meantime, you may put the Zoom app on the opposite side. You'll place your fingers on your keyboard side by side. When the meeting begins, you can begin entering the messages once you have regained your composure.
With side-by-side positioning, you can easily see and control the two apps at the same time. And then, you can easily hover back and forth between the apps.
There's a takeaway from this method, though. You won't be able to take the meetings word for word. After all, you will need to divide your focus on multiple things. Even though you're a natural multi-tasker, it is easy to miss something from the meeting. Also, we'd like to remind you that a meeting is all about human interaction, even if it is done online. Typing the meeting notes manually on Zoom will only keep you away from an engaging interaction. Some people might even call you rude when you are not too focused.
The second method is to use different devices or monitors.
If you can use different devices or monitors, then it is great. Let's call them Device 1 and Device 2. In this case, you can open the Zoom app on Device 1. Then you could open the note-taking app window on the device. Or, you could use different monitors. If your laptop or PC has multiple outputs, that can be great.
But still, this method has a takeaway to consider. Keep in mind that you need to divide your focus between two different devices. It is still considered manual note-taking. Because you need to compose various messages at the same time, you'll have to give up your whole attention and interaction in the meeting. It's also worth noting that turning on two gadgets at the same time is a waste of energy. If you believe this is the case, you should move on to the third and fourth options.
Third method—back to the basics
If you want to keep Zoom on top, you could switch between your Zoom meeting app and the NoteTaker app. No, it is not as hard as you think. In fact, you could use a shortcut on your keyboard to switch between them. The proper keyboard shortcuts will allow you to switch back and forth between the two apps.
In Windows, you could use the Alt + Tab keys to switch between different apps. Or, you could use the Windows Button + Tab keys to select the particular apps.
That's a simple approach, but it can come in handy when you need to take a note without turning on two devices at the same time. Right now, give it a shot and see how it goes.
However, there is no such thing as a one-size-fits-all solution. You'll soon discover that this strategy has an unforgiving shortcoming as well. Consider how exhausting it would be to move between applications on a regular basis. You'll have to remember to utilize that shortcut every time you need to write something down. As a result, you won't be able to concentrate fully on the meeting. Everyone will find the encounters difficult.
If this method is not convincing enough, you could proceed to the fourth method.
The fourth method is using the Notiv Meeting Record Tool.
Notiv is an AI Audio Transcription Tool that can run on Zoom and other conferencing tools. It offers an automatic live transcription feature to capture the whole meeting. The app will work automatically so that you can focus on your meeting while the recording and transcription tool does its job to record and transcribe everything in real time.
After getting the recordings and transcriptions, the zoom note taker will also automatically generate the main summaries, action items, and key moments. You will have total control over the reporting and results of the meeting. By then, you can effectively isolate the information and share the important moments with your meeting team members.
Notiv is easy to set up. It won't take a long time until we make it ready to record the live meeting. Then, you can transcribe the Zoom meetings with Notiv without having to do it manually. It will start recording automatically the moment you start the meeting in Zoom.
To set it up, you could just add the meeting to your calendar.
It is important that the meeting information be cited in your calendar so that Notiv will detect the command. Once the app notices it, it will automatically join the meeting.
Then you will want to turn Notiv on. You can do it on the Meetings page. Turn the meeting recordings on. And you are all set!
Notiv will join the meeting at the time and date mentioned in your Google Calendar or other relevant app.
It will automatically record and transcribe the meeting once you've started the meeting. After the meeting ends, the app will present the users with the Zoom audio transcript with action items. Not to mention, one can also get the executive summaries of the meetings for quick review and revisiting.
With this feature, your Zoom meeting experience will be a lot easier to conduct.
Besides the recording and transcription, Zoom also allows users to search for particular content in the meeting, integrate it with the team workflow, and share the meeting notes. You can isolate the things that matter the most and share them with the appropriate parties.
It is a worth-trying app.
Tags: English