Must-have Features for Web Conferencing Tools

Jan 12, 2022

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The usage of web conferencing tools has been on the rise for the past few years because of the rapid advancements in technology. Remote working has acted as a catalyst to it. Almost every organization uses web conferencing tools to communicate with their remote workforce and make the workflow less complicated.

With web conferencing tools, you don’t need to waste long hours preparing long emails or documents as you communicate everything with your team with a simple video call. This saves a lot of time and effort and provides clarity on tasks for everyone. Employees can also stay connected with each other if they attend web conferences frequently, especially the ones who were hired remotely and never met their team members in person. Thus, in any way, web conferencing tools offer many benefits. So, if you are thinking of opting for this tool, you need to ensure it has all the features that you need because each tool offers different features. You should have proper clarity on what to choose and what you want. To make this process simpler, we have listed down a few must-have features that are widely useful for all types of organizations.

 

1) Screen Sharing:

This is by far the most important feature for any web conferencing tool. The tool should be able to share your entire screen in the meeting so that your team members can see what you are presenting. This makes it easy for the meeting host and the participants to be in sync with each other.

 

2) Chat features:

Through the meeting, you don’t want your employees or participants to be mere spectators. You want everyone to be attentive and interactive so you get the maximum benefit of the meeting. Look for chat capabilities that allow the participants to share emojis along with the messages.

 

3) Webcam capabilities:

When someone is speaking, their image should be highlighted and made big so that everyone understands who the speaker is. Along with this, if the meeting consists of a large number of participants, most of them should be able to appear on the screen. Most of the web conferencing tools support multiple webcams so that almost everyone can be seen.

 

4) Noiseblock:

Noise block helps to keep away distractions such as paper shuffling, keyboard typing, and other distractions. Usually, except for the speaker, all the people are requested to turn off the mic to avoid these kinds of disturbances. This technology automatically turns off the noises when someone is not talking and turns them on when talking. This automatic process makes the job easier for everyone.

 

5) Support mobile web conferencing:

Because the workforce is distributed across various regions, you cannot be so sure of internet connectivity all the time. Thus, to offer uninterrupted connection, mobile access is also very important. With mobile-friendly tools like Adobe Connect App, web conferences can be accessed across various mobile versions like Android, and iPod.

 

6) Unlimited recording;

Not everyone can make it to the meeting sometimes, that’s why it’s important to record the entire meeting so that people can access it whenever they want. The web recording process is so simple as all you need to do is to click a button that allows recording the entire meeting. Also, the tool should offer easy sharing options. You should be able to share the entire recording with just one click.

 

7) HD video:

Visual presentation is the key factor in web conferencing, if it’s not clear, the whole quality of the meeting will be spoiled. HD videos are a great option to improve video clarity and make everything visible clearly.

 

Conclusion:

To wrap up, a little research on the features will give you a great idea of which web conferencing tool to select. We hope this article helps you in finding the best web conferencing tool that you are looking for.

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